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Your patient record

In order to support your care, NHS healthcare professionals maintain records about you. We take great care to ensure your information is kept securely and used appropriately. Our staff are fully trained to understand their legal and professional obligations to protect your information.

Download the form, complete and return to your GP surgery.

Other language versions of the form can be found here

What information do our GPs hold about you?

  • Your age, contact details and next of kin
  • Details of your appointments, clinic visits etc.
  • Records about your health, illness, treatment and care
  • Results of investigations, like laboratory tests, x-rays, etc.
  • Information from other health professionals

When is your information shared?
We will only use or pass on identifiable information about you with health professionals who are treating you to support the direct provision of your care. They will ask your permission to see your information when they see you. We will not disclose your identifiable information to anyone else without your permission unless in exceptional circumstances (i.e. life or death situations), or where the law requires it.

You have the choice to share or not to share
You can ask for all or some of your information not to be shared outside of the practice. If you decide not to share at all this will not affect your entitlement to care. However, it may result in the delivery of your care being less efficient as clinicians will not see your full medical history. If you have any concerns about how your information is shared or held, please contact your GP practice.

Access to your health information
You have a right under the Data Protection Act 2018 to access or view information the practice holds about you, and to have it amended or removed should it be inaccurate. We will:

  • Describe the information we hold about you
  • Tell you why we are holding that information
  • Tell you who it might be shared with
  • At your request, provide a copy of the information in an intelligible form

If you would like to make a ‘subject access request’, please contact your GP practice

Who can see your information with your permission?
In order to provide you with health care services, trained clinicians and their support teams in the following organisations will be able to see your health care records – but only with your permission.

  • Ipswich Hospital NHS Trust
  • West Suffolk Hospital NHS Trust
  • GP practices within Ipswich and East Suffolk CCG
  • GP practices within West Suffolk CCG

Health and Social care teams providing you with integrated care and support may also access your care plans with your permission

How is anonymous information used?
The NHS currently uses your information in an anonymous and safe way to:

  • Protect the health of the public
  • Help us anticipate, plan and provide care
  • Audit and monitor the quality of services provided
  • Save lives by supporting medical research

For more information

please refer to www.bit.ly/whocanseemyrecord or call PALS on 0800 389 6819

Further information
Sharing your medical information easy read leaflet

External Links & Documents

NHS Summary Care Records

National Data Opt-out

To find out more about the benefits of information sharing, how data is protected, or to decide whether or not you want your data to be used for the purposes of research visit www.nhs.uk/your-nhs-data-matters. More information can also be found in our Privacy Notice 

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